When you do international trade, you will certainly be involved in exports and cannot separate them from customs declaration. The customs declaration process is generally complicated by many types of documents. This is the whole export customs declaration process that Wahapy is doing for customers, let's see
If you want to do business, in the immediate future, you need to ensure that your goods are allowed by law, not prohibited goods, … And the export of goods is no exception, even more strict supervision is required.
The first thing you need to do when you intend to trade or export goods abroad is to evaluate your products as banned, encouraged or restricted goods to take the next appropriate handling steps. Here are the following scenarios:
So, depending on your type of goods, you need to be prepared to complete the appropriate procedures and obligations. This makes customs procedures for exporting goods more convenient in the future
Foreign trade export contracts are an important document in customs procedures
Purchase and sale contract (also known as a foreign trade contract) is a sale and purchase agreement between an exporter and importer. Foreign trade contracts are a very important document that must be presented when carrying out procedures for exporting goods abroad.
Usually the foreign trade contract will be in bilingual form. If the exporting country is Vietnam, it will usually be Vietnamese - English bilingual (if exporting to the US or European countries), Vietnamese - Chinese bilingual (if exporting to China), …
In the foreign trade contract, there will be important contents such as name, quantity, price, packaging method, delivery conditions, payment method, agreements, …
Of course, there is no common foreign trade contract for all commodities. You can download the sales contract form below and adjust it to suit the shipment you are about to export.
The next step in the export customs process is to prepare the documents. Make sure you have the following documents ready:
In the basic customs procedures for exports, this is the most important step. To perform this step, your business needs to have a digital signature registered with the General Department of Customs (VNACCS), on a computer system that has pre-installed electronic customs declaration software.
In terms of software, you can use the direct declaration feature on the VNACCS / VCIS system of the General Department of Customs. This is completely free and guided on how to declare export specific customs. However, it is a bit complicated and difficult to manipulate. Instead, many businesses now prefer to purchase additional disclosure software that is licensed for easier management and use.
What you need to do next is based on the prepared documents, enter the necessary information on the declaration system such as port code, type code, code of the Customs Branch, code of storage location, …
Double-check before moving the form. Make sure that all the data and information you enter are 100% correct and not false. Avoid system failures that cause time and effort. If you are not familiar with it, it is best to ask someone who has experience in customs declaration for guidance.
After transmitting the customs declaration, wait for the result to be returned in the green, yellow, or red channel and follow the steps below
The customs dossier, after being transmitted to the declaration system, will be reviewed and results returned. There will be three cases: the return is split green, or the return turns yellow or red. Based on that, you will prepare the profile as well as perform the corresponding procedures. Especially:
This is desirable for most exporters. Green channel means the declaration is cleared and unchecked.
What you need to do is print the barcode and customs clearance declaration from the website of the General Department of Customs, to the Customs Branch to complete some procedures. You also need to bring some other documents such as:
At this time, Customs will sign or stamp the declaration internally. You can bring this flyer to the shipping company to perform step 6
Prepare a set of documents in accordance with Article 16 of Circular 38/2015 / TT-BTC (as amended and supplemented in letter 39), specifically including: Export customs declaration
Note: For documents such as export permits, specialized checks and documents proving export eligibility if sent electronically by relevant authorities through the Single Window, no additional payment is required when completing customs clearance.
In fact, each Customs Branch may have its own regulations on documents as well as the form of submission. So to be sure, you should contact us directly for instructions.
Check the red stream output
If you accidentally fall into the red stream, your goods will be physically checked. This will cost you more time, effort and cost because the procedure is more cumbersome. But in the short term, you still have to prepare full documents like gold flow to submit to the Customs Branch.
Depending on the type of goods and assessment by the customs, the goods will be inspected with a specialized scanner, or checked manually. In the case of manual inspections, rates range from 5-10% of the item to 100% if in doubt.
The following scenarios occur: Firstly, if the correct quantity, type, label with the declaration, the goods will be cleared through customs. Second, if there are many problems with the goods and the wrong quantity, they will be asked and asked for an explanation. Mild will be prompted, administratively sanctioned and take remedial measures upon clearance. If the violation is too serious, it will not be exported.
Depending on the form of export as well as the place of export, you will go to a seaport, IDC dry port or airport to clear goods.
You only need to present the barcode and customs clearance form to the department responsible for verification to complete the procedure. (For warehouse cargo that is part of the warehouse, for container goods that are part of the ship's book, for the airport cargo that is the supervising customs)
Submit the documents to customs at the counter. Once the application is valid, you have fully paid the export tax (if any), and you will be printed with the customs clearance barcode.
Similar to the golden channel, you also have prepared documents for customs. But in parallel with the document inspection and tax examination, the registered customs will transfer this profile to the inspection department.
For the red-channel declaration, you submit the dossier to the registered customs as for the gold channel, but instead of checking the dossier, examining the tax and making a clearance decision, the customs re-registers to transfer the dossier. Go to the inspection department. The testing department will review the records to determine what the test rate is. At this time, the inspector will be sent to the owner and open the goods to check according to regulations. This person will evaluate and clear your goods.
When there is a decision to clear customs clearance and issue bar codes. Take the same steps for gold flow, depending on whether your cargo is air, single or containerized!
Immediately contact Wahapy's consultants so we can assist and help you get through quickly and conveniently